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   RE: vaccine billing- maybe everyone else already knows..
 From: Mamatha Agrawal
 To: Member Forum
 Posted: 11-03-2016 17:07

For years I did not charge the 90471 and 90472 for vaccines if I was charging for a visit. 

Then I took my child to the pediatrician and realized they coded a visit, the admin and vaccine (and got paid double because it's a hospital based practice!) 

I must code the visit/physical with the modifier -25 in order to get the admin fee plus visit plus vaccine. 

G0008 for Medicare flu admin

G0009 for Medicare pneumovax admin. 

Other unrelated thing --- Medicare is do a visit with modifier -25 + the G0439 Medicare annual wellness together. It's the rare Medicare patient who only comes in for the bare bones annual wellness questions. 

Mamatha Agrawal, MD
Family Doctor CaryNC
Cary, NC
Live in Raleigh, NC
Solo since 2012
Practice Fusion and NueMD
Original Message:
Sent: 11-02-2016 10:50
From: Kathy Saradarian
Subject: vaccine billing- maybe everyone else already knows..


I'll have to check EOB.  That sounds like an error to me.  Never heard so much for administration.

Also, that bill per component thing is only pediatric vaccines, not adults.  The counseling code is only pediatrics.  I guess adults don't need counseling.  

Kathy Saradarian
Original Message:
Sent: 11-01-2016 23:07
From: Amy Adkins-Dwivedi
Subject: vaccine billing- maybe everyone else already knows..

The vaccine billing at least in our neck of the woods seems to definately take up quite a bit of time.  Between the people that do not want to vaccinate, try to do something that isn't even possible such as get rubeola by itself.  It is time consuming.  

The caveat is that it is only for children, for adults with the 90460 and the 90461.  It really does help us pay overhead with the reimbursement.  

Medicaid is totally different, we get reimbursed somewhere from 5.60 to 23.44 for the vaccine, but not for the administration.

I know adults have a seperate code for vaccine administration, which looks quite high.  I just reviewed my own eob from a practice where I got my flu vaccine.  Insurance paid 19.11 for the vaccine and 54.00 for the administration.  That in my books is huge.  that is way more than we get paid in my clinic for a vaccine for the 90460, even with extra components.

Amy Adkins-Dwivedi
Stepping Stone Pediatrics
Original Message:
Sent: 10-31-2016 01:18
From: Melissa Weakland
Subject: vaccine billing- maybe everyone else already knows..

This came up in our recent regional meeting. thanks and thanks Amy.

Giving vaccines, per Amy, should help us make money.  We've always just done them to hopefully break even. And mostly because we feel we should.

I've never never coded correctly. Amy reminded us that  vaccine admin fee is charged for each component in a vaccine - and first component fee is used for ALL single vaccines.

Additional component fee is only for combination vaccines.  So a Tdap gets billed for 3 administration fees- the higher price for the first component and lower price for the second and third components.

This is a fairly large cost difference for us. 

I copied this from AAFP

"codes are reported per vaccine/toxoid component. CPT defines a component for these purposes as each antigen in a vaccine that prevents disease(s) caused by one organism. Combination vaccines are those vaccines that contain multiple vaccine components.

You may report multiple units of code 90460 for each first vaccine/toxoid component administered. No modifier should be required when reporting multiple first components. Note also that code 90460 does not apply only to combination vaccines, but also to single component vaccines (such as influenza, human papilloma virus, or pneumococcal conjugate vaccines). This base code is reported for each vaccine administration to patients 18 years of age and under who receive counseling about the vaccine from a physician or qualified health care professional at the time of administration. Code 90461 is an add-on code reported for each additional vaccine component administered.

Administration Coding Example

An 11-year old girl presents for a preventive visit (99393). In addition, the child and her mother are counseled by the physician on risks and benefits of HPV (90649), Tdap (90715) and seasonal influenza (90660) vaccines. The mother signs consent to administration of these vaccines. A nurse prepares and administers each vaccine, completes chart documentation and vaccine registry entries, and verifies there is no immediate adverse reaction.

CPT Codes reported are:
99393 - Preventive service
90649 - HPV vaccine
90460 - Administration first component (1 unit)
90715 - Tdap vaccine
90460 - Administration first component (1 unit)
90461 - 2 additional components (2 units)
90660 - Influenza vaccine, live, for intranasal use
90460 - Administration first component (1 unit)

Melissa Weakland MD
Ballard Neighborhood Doctors
Seattle WA
IMP since 2007

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